Rule 1: Language
English will be the working language of Model East Asia Summit.
Rule 2: Representation
A member of committee is a representative who is officially registered with the Summit. Each member state is represented by only one delegate in each panel.
Rule 3: Decorum of Delegates
Delegates are expected to maintain decorum during committee sessions. This includes respecting staff decisions at all times, being recognized before addressing the committee, standing when addressing the committee, and refraining from the use of undiplomatic language. Delegates are warned that Model EAS has a zero-tolerance policy for slandering, disparaging, or acting in any other way that is inflammatory to other delegates.
Rule 4: Functions of the Chair
The chair shall open and close each committee session, enforce these rules, recognized speakers, put questions to a vote, and announce decisions. The chair has the right to act at this own discretion to ensure the smooth operation of the committee. To this end, he has ultimate authority over the committee’s proceedings, and the maintenance of order therein. The chair has the power to entertain, deny, or question the propriety of any motion.
Rules on Debates and Speeches
Rule 5: Debate
Speakers may speak generally on the Topic Area being considered and may address any draft resolution currently on the floor. Once a draft resolution has been introduced, it remains on the floor and may be debated until it fails, the Committee postpones debate on it, or the Committee moves to the next topic.
Rule 6: Unmoderated Caucus
A delegate may motion for an unmoderated caucus at any time when the floor is open, prior to closure of debate. The delegate making the motion must specify a time limit and a topic of discussion for the caucus, not to exceed forty minutes. The motion will immediately be put to a vote and will pass given a simple majority. An unmoderated caucus may be extended only twice.
Rule 7: Closure of debate
Motioned by delegate. But chair has the discretion to close debate if debate session has been excessively long.
Rule 8: Right to speak
Delegate wishing to speak during the debate should raise their placard and wait to be identified by the Chair. No delegate may address a session without having previously obtained the permission of the Chair.
Rule 9: Speeches
The Chair may call a speaker to order if his/her remarks are not relevant to the subject under discussion, or are offensive to Committee members or staff. Delegates are required to make all speeches from the 3rd person perspective.
Rule 10: Yields
A delegate granted the right to speak on a substantive issue may yield in one of three ways at the conclusion of his/her speech: to another delegate, to questions, or to the Chair. A delegate must declare any yield at the conclusion of his or her speech.
- Yield to another delegate: Remaining time will be offered to the other delegate to carry on the speech
- Yield to question: Remaining time will be opened for questioning on their speech
- Yield to chair: Conclusion of speech
Rule 11: Time limits
The Chair may limit the time allotted to each speaker. The minimum time limit will be ten seconds. The Chair have the right to stop the speech or allow the speech to continue after the time is up with discretion.
Rules on Points
Rule 12: Points of Personal Privilege
Whenever a delegate experiences personal discomfort, which impairs his/her ability to participate in the proceedings, he/she may rise to a Point of Personal Privilege to request that the discomfort be corrected. The delegate rising on the Point of Personal Privilege must always wait till the end of the speech to raise the Point. Delegates should raise the Point by shouting “Points of Personal Privilege”.
Rule 13: Points of Information
During the discussion of any matter, a delegate may rise to a Point of Information to indicate an instance of inaccurate facts or figures presented. The Chair can then act on their discretion to call on the delegates to whom the motion is addressed to clarify on the point at issue. The delegate rising on the Point of Information must always wait till the end of the speech to raise the Point. Delegates should raise the Point by shouting “Points of Information”.
Rules on Resolution
Rule 14: Draft Resolution
A draft resolution can be drafted during unmoderated caucus. The format should follow that of the resolution listed in the following session. A resolution should be crafted to address the matters pertaining to the agenda. It serves the prupose of advising the member states on future actions.
The first section of a resolution, called the header, consists of the committee, topic on the agenda, sponsors and signatories.
The second section of a resolution, called the operative clauses, consists of statements that are numbered and suggest methods to help mollify and/or solve the issue in the header. Semicolons always separate operative clauses, and the first words of operative clauses are underlined. Operative phrases should be in third person forms. E.g. requests, urges. Operative clauses should end with a period. If there is a subclause under the main, numbered operative clauses, then there has to be more than one subclause. For example, in order for there to be a 1.a), there must be a 1.b). See below for formatting:
1. Urges the member states involved in this issue to utilise local educational material to reach the affected population by but not limited to:
a) Radio and other mass media, including government approved pamphlets,
b) Grassroots educational programs and more engaging material designed by the local government to educate children;
Rule 15: Resolution
A draft resolution must gain the support of five signatory member states, including sponsors, before it can be submitted to the chair for review and approval. Sponsors are states who author the draft resolution. Signatories are states who sign on the draft resolution to enable it to pass to debate stage. Signatories’ states do not necessarily support the resolution; they merely wish to see it debated. Chair has the discretion to strike out the resolution for reasons of inappropriate format, inadequate number of signatories etc.
Rule 16: Introduction of Resolution
Sponsors may motion for introduction of a draft resolution after reconvening, requires a simple majority to pass the motion. To introduce a resolution, sponsor of the draft resolution must read out the operative clauses of the proposed work during meeting. After operative clauses of the proposed work have been introduced, the sponsor of the draft resolution has five minutes to make a speech regarding the draft resolution; he may answer other delegates’ questions within the five minutes. Chair will ask the delegate if he wishes to take questions if there is remaining time. Delegates wishing to ask questions are only allowed to speak after being recognized by the Chair. If there are multiple delegates wishing to ask questions, Chair has the discretion to pick delegates. Only the item taken to answer questions by the sponsor will be deducted from the sponsor’s speech time. After the introduction of draft resolution, it should be put to voting, requires a simple majority to remain on the floor. If delegates consider the draft resolution worth debating, they should vote in favour of the resolution to remain on the floor.
Rule 17: Amendments
An amendment changes a resolution by adding, striking out, or substituting a word or phrase in a resolution. There are two types of amendments: friendly and unfriendly. All amendments must be submitted to the chair in writing. A friendly amendment is an amendment agreed upon by all sponsors of the resolution. The amendment must be submitted to the chair with the signatures of all the sponsors of the resolution. Then the amendment is read out by the chair and it becomes part of the resolution. An unfriendly amendment is amendment that is not supported by all of the sponsors. Therefore, as with a resolution, an unfriendly amendment requires signatures from 5 member states including the author of the amendment to be considered. Unfriendly amendments are voted upon at the closure of the debate, before their respective resolutions. An unfriendly amendment requires a two-thirds vote to pass. If an unfriendly amendment passes, the changes it dictates shall be incorporated into the resolution.
Rules on Voting
Rule 18: Roll Call Votes
A member may request a roll call vote on a resolution. If the request is granted, the chair shall read through the committee roster and each member when called, shall vote only: Yes, No, Abstain or Pass. When the Chair finishes reading through the roster, those members who previously passed shall be asked to vote in turn. Members who pass may only vote yes or no and may not pass again or abstain on that matter.
Rule 19: Voting Rights
Each member state will have one vote in all matters. Only when voting upon a resolution or amendment may a member-state abstain; that is, they may not abstain on a procedural motion. Member-states that abstain from voting are considered as not voting and shall not be counted in determining majority of the effective number of voting member-states.
- Simple majority: A simple majority is herein defined as one in which there are more member-states voting in favour of a motion than voting against.
- Two-Thirds Vote: A two-thirds vote is herein defined as one in which there are more than twice as many member-states voting in favour of a motion as voting against.
- Substance and procedure: A substantive matter is herein defined as a resolution or amendment. A substance vote is a vote on a substantive matter. A procedural matter is all that which is not substantive. A procedural vote is one which decides a procedural matter.